Below are some of the most common situations that arise when you are preparing a manuscript for publication if you are following Chicago Manual style. If you are submitting a scholarly paper for publication in a journal, you must use the editorial style prescribed by that journal, for example, American Psychological Association (APA), Modern Language Association (MLA), or Council of Science Editors (CSE).
See the Chicago Manual for guidelines on alphabetizing and indexing.
bibliographies and references
University style calls for following the Chicago Manual for all footnote and bibliographic entries. Exceptions are permitted only for the recognized style manual of the respective scholarly discipline (examples: Publication Manual of the American Psychological Association for psychology; A Manual for Authors of Mathematical Papers for mathematics). University style calls for listing references alphabetically by author. If another order, such as chronological, is preferred, that should be made clear when the manuscript is submitted to the Department of University Publications. Chronological order is preferred for lists of research publications written by faculty members (see next entry).
faculty publications in reference lists
The following examples from the Chicago Manual illustrate how to cite faculty publications in reference lists (commonly used in graduate program recruitment pieces):
H. G. Baker, K. S. Bawa, G. W. Frankie, and P. A. Opler. 1983. Reproductive biology of plants in tropical forests. In Tropical rain forest ecosystems, ed. F. G. Golley, 183–215. Amsterdam: Elsevier.
M. L. Arnold, R. L. Honeycutt, R. J. Baker, V. M. Sarich, and J. K. Jones, Jr. 1982. Resolving a phylogeny with multiple data sets: A systematic study of phyllostomid bats. Occas. Pap. Museum, Texas Tech Univ.77:1–15.
R. D. Alexander. 1974. The evolution of social behavior. Ann. Rev. Ecol. Syst. 5:324–83.
G. M. Allen. 1939. Bats. Cambridge: Harvard University Press.
In this case, article titles are not enclosed in quotation marks. Also note en dashes between page numbers.
For more information, see the Chicago Manual.University style differs from Chicago style in that publications are listed chronologically (most recent first) instead of alphabetically. Journal titles may be either abbreviated or spelled out; just be consistent.
University style calls for following the Chicago Manual for all footnote and bibliographic entries. Exceptions are permitted only for recognized style manuals of a respective scholarly discipline (examples: Publication Manual of the American Psychological Association for psychology; A Manual for Authors of Mathematical Papers for mathematics).
Before you consider a manuscript to be finished, double-check the following items:
- names—spelling of names of people and places
- dates—make sure day and date correspond
- phone numbers and addresses
- courses—name, number, and description must correspond exactly with the degree program description in the University Bulletins or in University Faculty Senate records
- tuition—must be as stated on information sheets from the Bursar, approved by the Board of Trustees
- rank of University faculty members (professor, assistant professor, instructor, etc.)
- accuracy and completeness of quotes and references